Overview
Most tax professionals agree that scanning tax documents is more productive than the alternative—hours in front of the copy machine, burning through reams of paper. But the real question is not to scan or not to scan—it’s when to scan. There are two basic camps of firms that have already incorporated scanning into their workflows: firms that scan on the front-end and firms that scan on the back-end.
When you scan sets the stage for the level of efficiency gains your firm can realize as a result. Firms that scan tax documents on the front-end position themselves for a completely automated and highly efficient paperless tax preparation process, whereas firms that scan on the back-end lay the foundation for electronic archival.
Take a look at our scanning resources to find out what’s best for your firm.
GruntWorx Recommended Scanners
Choosing an appropriate scanner for your office can be challenging. After all, you’ll need a solution that meets both quality and productivity standards. With many different choices on the market, how will you decide which is right for your office?
To help guide you in your selection, we’ve compiled a list of our top picks in scanner solutions. Ranging from 30 to 50+ pages per minute, use the specs below to help determine which scanner best meets your needs.
We have partnered with Canon to receive a discount on scanners and free 2 day shipping by entering the discount code CANONGRUNTWX25 at the Canon direct store.
| MODEL # |
MIN/MAX DOCUMENT SIZE |
TRANSPORT SPEED |
DAILY DUTY CYCLE |
|
|
| Ricoh SP-1130Ne |
Max Long Page Scannings 8.5” x 14”
Minimum 2.0” x 2.9”
Long Page: 120”
|
30 ppm
60 ipm
|
Up to 4,500 pages
|
|
| Ricoh ScanSnap ix-1300 |
Max: 8.5” x 14”
Minimum: 2” x 2”
|
30 ppm |
Up to 6,000 pages
|
|
|
| Ricoh ScanSnap ix-1400 |
Max: 8.5” x 14.17”
Min: 2” x 2”
Long page: 3,000 mm
|
40 ppm |
Up to 6,000 pages
|
|
|
| Ricoh ScanSnap ix-1600 |
Max: 8.5” x 14.17”
Min: 2” x 2”
Long Page: 3,000 mm
Smart Device: 863 mm (Duplex), 1,726 mm (Simplex)
|
40 ppm |
Up to 6,000 pages
|
|
|
| Ricoh fi-8170 |
Max: 8.5” x 14”
Min: 1.9” x 2”
Long Page: 240”
|
70 ppm |
Up to 10,000 pages
|
|
|
Ricoh fi-7600 |
Max: 12” x 17”
Min: 2” x 2.7”
Long Page: 220”
|
100 ppm |
Up to 44,000 pages
|
|
|
Canon DR-M260 |
Min: 2″x 2.1″
Max: 8.5″x 118.1″
|
Mono 60 ppm
Color 60 ppm
|
Up to 7,000 pages
|
|
| Canon R40re |
Min: 2″x 2.1″
Max: 8.5″x 118″
|
Mono 40 ppm
Color 30 ppm
|
Up to 4,000 pages
|
|
|
Canon DR-C225 II |
Min: 2″x 2.76″
Max: 8.5″x 118.1″
|
Mono 25 ppm
Color 25 ppm
|
Up to 1,500 pages
|
|
|
