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Scanning Overview
Scanning tax documents saves time and paper compared to manual copying, but the key question is when to scan – before or after preparation. Scanning on the front-end enables full automation and a seamless paperless workflow, while back-end scanning primarily supports electronic archiving only.
Scanning Requirements
- Use any scanner*
- Set the scanning resoluition to 300 dpi
- Scan in Black & White, not Color or Grayscale
- Scan the original source documents when possible
- Do not put password protection on the finished file
- Save or print the finished scan as a PDF file
GruntWorx Recommended Scanners
Choosing the right scanner can be challenging, especially when balancing quality and productivity. To help you decide, we’ve compiled our top scanner recommendations – ranging from 3p pages per minute and up – so you can easily find the model that best fits your firm’s needs.
|
Model # |
Min/Max Document Size |
Transport Speed |
Daily Duty Cycle |
|---|---|---|---|
| Ricoh SP-1130Ne |
Maximum: 8.5″ x 14.0″ Minimum: 2.0″ x 2.9″ Long Page: 120″ |
|
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| Ricoh ScanSnap ix-1300 |
Maximum: 8.5″ x 14.0″ Minimum: 2.0″ x 2.0″ |
|
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| Ricoh ScanSnap ix-1400 |
Maximum: 8.5″ x 14.17″ Minimum: 2.0″ x 2.0″ Long Page: 3,000 mm |
|
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| Ricoh ScanSnap ix-1600 |
Maximum: 8.5″ x 14.17″ Minimum: 2.0″ x 2.0″ Long Page: 3,000 mm Smart Device: 1,726 mm (Simplex) Smart Device: 863 mm (Duplex) |
|
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| Ricoh fi-8170 |
Maximum: 8.5″ x 14.17″ Minimum: 1.9″ x 2.0″ Long Page: 240″ |
|
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| Ricoh fi-7600 |
Maximum: 12.0″ x 17.0″ Minimum: 2.0″ x 2.7″ Long Page: 220.0″ |
|
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| Canon DR-M260 |
Maximum: 8.5″ x 14.02″ Minimum: 2.0″ x 2.1″ Long Page: 220.0″ |
Color: 60 ppm |
|
| Canon R40re |
Maximum: 8.5″ x 14.0″ Minimum: 2.0″ x 2.1″ Longs Page: 118.0″ |
Color: 30 ppm |
|
| Canon DR-C225 II |
Maximum: 8.5″ x 14.0″ Minimum: 2.0″ x 2.76″ Long Page: 118.1″ |
Color: 25 ppm |
|
Scanner Deals!
GruntWorx Resources
Learning Hub
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Learn More!Frequently Asked Questions
Find out everything you need to know to maximize the benefits of GruntWorx.
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Learn More!Everything you need to move faster with confidence.
Built for busy tax seasons when quality, speed and flexibility matter most.
